Instead wait to read this quick guide for reconsidering your decision so that you before you get to choose a venue, you are confident that it actually caters to your standalone requirements! We have compiled a list of most important deciders that should be at the helm of priority. If you have already organised a successful conference somewhere and think that we've missed out on a point, just leave us a comment. We will be happy you did!
Organizing a conference is a lot of things to do. From gathering speakers to securing a list of sponsors; your to-do list is always populated. One of the most important aspects is however to choose a good venue. Before you end up booking a conference venue that is pricey yet not caters to your requirements, read these deciders to be an informed decision maker.
Top deciders –
Accessibility
Lodging accommodation
Budget
Accessibility
The venue needs to be near to the city highlights. For improving the attendance count, ensure that the venue is easily assessable by road, air, and other means of transport. If your guests include VIPs, it is better that the location of the conference hall is near to the airport and that sufficient valet parking and parking facilities are there for guests who want to drive to the venue. To improve the networking opportunities, choose a venue which is near to attractions of the city and restaurants
Lodging accommodation
It is always advised that you book a conference room in a hotel since they have specialized accommodation. However, if your conference venue lacks one, ensure that proper lodging accommodation is there within its proximity. If the lodging is not near to the venue, ensure that proper shuttle facility is there so that guest can relocate
Suitability
Before you book a conference venue, it is important to ensure that the venue actually promotes the image of your conference. If the conference is to be organized at a place which has a different philosophy than the conference them, it is not going to help your theme. Before signing any contract with any sponsor, ensure that they are not going to spoil your image. For example if you are going to talk about a green theme and if your sponsor sells meat, it's a bad mismatch
Budget
Don't be afraid to negotiate. If you are going to organize many events, and if you think the venue is good top go, you can ask it to lower price on the assurance that you are going to hire the hall.
Other factors –
Staffing
Technically improve
Food and beverages facility
Martin Wynn
